Our Developments
Personnel Transportation
The transportation of personnel to company facilities is a critical and sensitive service that addresses security, well-being, and cost considerations. Therefore, it must be carefully administered and managed. Effective control over users of this service is essential for ensuring quality and optimizing transportation resources.
Access Control
Controlling boarding onto transport vehicles allows for validating authorization and registering passengers, enhancing security and accountability.
Path Transmission
Passenger information can be transmitted from any point along the route, ensuring that relevant details are available before reaching company facilities.
Reserva de Asientos
Once transportation plans and routes are defined, staff can make online seat reservations based on their work shifts, both for outbound and return journeys.
Features
Simple and flexible administration:
Define transport plans and routes.
Accommodate multiple transport companies.
Highly integrated module:
Control devices validate transport entry authorization.
Entry authorization for facilities can be enforced.
Devices can transmit passenger lists during transit.
Queries allow for real-time viewing of vehicles in transit and their passenger lists.
Seat Reservations:
Authorized personnel can reserve seats for the transport service.
Fleet usage can be managed based on demand.
Accreditation and Credentialing
Efficient workforce management begins with the registration of all personnel—both internal and external—allowing for the application of defined business rules across related processes. This function encompasses the registration of all associated information for individuals, companies, and vehicles, taking into account legal, labor, operational, safety, and health requirements.
Monitoring the individuals using this service is crucial for ensuring quality and optimizing transportation resources.
Receipt of documents
The process begins with the reception of documents or folders from individuals, ensuring that all documentation meets client requirements. This task can be delegated to a third-party provider, which we can facilitate for you.
Review
Reviewing and validating documentation is essential for compliance with labor regulations and client-defined requirements. We provide feedback to external companies to ensure adherence to these standards.
Registration
Once documentation is reviewed and approved, information is entered into the system. This includes the registration of exams, courses, and employment contracts for validity control and activation of necessary authorizations.
Enrollment
Depending on the type of credential, enrollment involves capturing photographs, fingerprint registration, and identity card details for authorized individuals.
Printing
The printing of new credentials or reprints due to loss is a routine task that requires strict control to prevent misuse.
Credential Management
In addition to printing, credential administration demands careful oversight to avoid duplication and manage mass distributions for groups.
Characteristics
Identification:
Identity card for nationals and passport for foreigners.
Document control by document number and expiration date.
Direct reading of QR codes.
Variety of credentials:
Proximity credentials.
Credentials with QR codes.
Fully customized credentials.
Differently designed credentials based on service type.
Vehicle Registration for Facility Access:
QR codes for each registered vehicle.
Validation of certifications, circulation permits, and technical inspections.
Classification by Driver’s License type.
Control of authorization for entering and exiting facilities.
Validation of Labor Requirements:
Ensure compliance with employment contracts, health exams, inductions, and
other labor-related documentation.
Document Management
The document management feature in iSGCAS is designed to facilitate and standardize the process of recording digital documents while collecting relevant data for accreditation processes from various sources, including individuals, companies, contracts, and vehicles. This enables collaborating companies to send essential documents to the ordering company efficiently.
The document management system follows a defined information flow starting from the collaborating user, who records information and digitizes documents for review. A designated reviewing entity, configured within the system, is responsible for validating the submitted documents, with the authority to approve or reject them. Approved documents become official records within the system and can be utilized by other functions, such as access control. Rejected documents are returned to the origin for correction and resubmission.
Additionally, the document manager offers robust configuration options, allowing each document type to have specific settings regarding validity, uniqueness (preserving historical records), issuing sources, and whether pre-approval is necessary before being designated as an official system record. The configuration also supports the creation of transactional records linked to documents that require data validation, such as employment contracts and credit.
Access Control to Facilities
Our solution provides comprehensive control over entry and exit to organizational facilities, whether centralized or geographically distributed. Utilizing credentials, individuals are authenticated, and an integrated business process manages the authorization, granting or denying access accordingly.
Site Access Control
This function enables the authorization of entry to a site for individuals who meet systemdefined requirements. Each person is assigned a parameterizable category (e.g., Visitor, Operations, Plant Shutdown, Projects) for generating management information. The system supports multiple control points and independent business rules, providing flexibility in access control. Business rules can be tailored to specific checkpoints and classifications (e.g., internal staff, external staff, visitors).
Access Control to Restricted Areas
This feature manages access to restricted areas by allowing an administrator to oversee a list of authorized individuals within a specified timeframe. Multiple access controls can be established (e.g., credential plus a 4-digit key), along with independent business rules for various checkpoints. Area administrators can assign, block, extend, or manage access permissions, with users able to submit requests through an approval workflow.
PIT Access Control
This function authorizes entry to the PIT (pit) in mining facilities by validating compliance with safety requirements and training courses. Driver identification verifies the validity and authorization of the driver’s license.
Attendance and Time Recording Threshold
The Attendance and Time Recording function allows workers to voluntarily log the start and end of their workdays, including any breaks. The system aims to maintain accurate records of hours worked to meet regulatory inspections, union agreements, and employee requests, while also providing data for optimizing labor costs and enhancing workforce productivity.
The self-consultation functionality allows workers to easily access their attendance and time information. Through self-service totems, they can obtain relevant information and documents as specified by the organization. These totems can be installed in areas with high worker concentration, enabling employees to access their data on demand and assisting the Human Resources department with self-service inquiries.
Internal Driver License Management
In large mining or industrial operations, driving within the site often requires obtaining an internal driver’s license in addition to a municipal driver’s license. Our solution facilitates the management of the Internal Driver’s License through a comprehensive workflow that includes generating an Internal License Request, evaluating requirements, and issuing the internal license with the necessary approval stages.
Furthermore, the system allows for recording infractions committed by drivers and implementing sanctions based on the severity of the infraction, ranging from reprimands to indefinite suspension of the Internal License.
Internal License Application
The application is generated by the interested party—whether internal or external personnel. It is approved by management and follows a process flow that culminates in the issuance of the Internal License. This workflow is highly configurable to meet specific needs.
Requirements Control
The requirements for driving are validated based on the area of interest and the type(s) of vehicles to be operated. The system monitors valid documents and verifies them during each driver check, including for heavy or industrial equipment (e.g., overhead cranes, bulldozers).
Types of Internal License
The system allows for the definition of various license types to differentiate among sectors (administration, mine, plant, etc.) and driver categories (visitors, permanent staff, sporadic drivers). This facilitates effective control and identification of potential infractions.
Violations and Sanctions
The enforcement of infractions against drivers who fail to comply with internal traffic regulations is a routine procedure. This process includes monitoring and applying sanctions based on the severity of the violation. The system comprehensively manages violation types, appeals, and corresponding sanctions.
Driver's Resume
A resume is generated for each driver, recording all events related to their Internal Driver’s License, including applications, renewals, infractions, appeals, and sanctions. This detailed information allows for quick and easy access to all relevant driver data.
Characteristics
Flexibility in Definition of Requirements:
Client-defined requirements.
Requirements based on driving areas and vehicle types.
Verification of exam and course validity.
Approval Workflow:
Streamlined license approval process flow.
Different user profiles to segregate functions within the process.
Types of Internal Licenses:
Licenses categorized by driving area.
Licenses differentiated by driver types.
Violations and Sanctions:
Classification of infractions: minor, serious, and very serious.
Sanctions based on infraction type: reprimand letters, suspension levels.
Record of driver appeals.
Driver resume:
Comprehensive license history.
Detailed record of violations and sanctions.
Dining Room Management
Efficient canteen management is essential for the daily operations involving both internal and external personnel, contributing to a positive work environment. Food service control represents a significant cost, and our platform provides the necessary tools for managing service diversity and ensuring proper usage.
Our platform’s flexibility allows for the addition of new dining facilities, services, and their operating hours, along with the capability to implement restrictions between services, monitor repetition, analyze consumption patterns, and manage snacks. Comprehensive reporting features further enhance its utility for effective management.
Administration
The system accommodates multiple dining facilities, diverse services, varying operating hours,
service incompatibilities, and different concessionaires. This versatility meets the complex management needs of food services.
Consumption Patterns
Consumption Patterns address the complexities of service control in a straightforward and flexible manner, accommodating various requirements such as work shifts, specific needs of external companies, dining room capacity, and contractual agreements.
Validation flow
Each consumption transaction must adhere to a validation flow that applies various business rules. This process ensures user authentication, authorization of the requested service, and compliance with consumption patterns.
Control Means
The system offers various control methods, both fixed and mobile. Fixed totems allow users to select services, receive tickets, and access information, while turnstiles manage the flow of personnel. PDAs can be used for additional services, snacks, and unforeseen circumstances, providing flexibility and security in control.
Self Service
Enabling vending machines in multiple locations allows for on-demand delivery of a variety of products. Items such as food and toiletries can be dispensed through the system, utilizing user credentials for control.
Special Services
The special services functionality enables the request of services for events, meetings, and cafeteria items to supply specific rooms. This feature includes an approval workflow and is charged to a designated cost center, allowing for effective management of these services.
Characteristics
Simple and flexible administration:
Management of multiple dealerships.
Support for various dining facilities.
Control of line services, snacks, water, and more.
Service scheduling by dining facility.
Costing at the service and facility level.
Dynamic Service Management:
Activation of services based on schedules and facilities.
Management of multiple simultaneous services.
Line services for breakfast, lunch, and dinner.
Additional services including snacks, water, and cafeteria items.
Consumption patterns:
Patterns define which services can be accessed and where.
Assignments can be made at the company, contract, or shift level.
Patterns are modifiable over time.
Unlimited patterns can be created based on service combinations.
Exceptions can be handled at the individual level to assign or block services.
Control adaptable to your needs:
Various control methods: totems with or without ticket delivery, turnstiles, and
PDAs (mobile devices).
Flexible validation rules.
Customizable approval workflows.
Log registration for data traceability and management of non-conformities.
Functionality for contingency situations (e.g., network failures, server issues).
Vending control:
Use of vending machines for various item deliveries.
Individual credentials required for vending usage.
Expands service delivery coverage without time restrictions.
Special Services:
Definition of standardized services for events, meetings, etc.
Management of product lists for orders (e.g., coffee, sugar, tea, glasses,
cookies).
Costing by cost center with an approval workflow for these services.
Queries and Reports:
Daily Consumption Consultations:
View daily consumption data by dining facility, service, company, contract, or
individual.
Period Consumption Consultations:
Analyze consumption over specific periods by dining facility, service, company, contract, or individual.
Service Quantity Consultations:
Query the number of services utilized and their corresponding values.
Payment Statements:
Generate payment statements by company.
Consumption Statistics:
Access monthly consumption statistics by dining facility and service.
Exportable Reports:
All queries can be exported to Excel for further analysis.
Hospitality Management
Camp hotel management aims to optimize bed resources, which are both scarce and costly. Our platform provides tools for efficient management of these resources, integrating seamlessly with access control processes. This enables automatic check-in and check-out, as well as advance notifications of guest arrivals, facilitating the effective allocation of bedding.
Integration with other modules of the Opendat Workforce Management platform leverages comprehensive data on future guests, including company affiliation, work shifts, length of stay, job positions (managers, employees, etc.), and gender. This enhances the accommodation allocation process, ensuring optimal resource utilization.
Administration
The flexibility to define multiple “hotels” with pavilions, various levels (floors), and rooms with different features allows for comprehensive configuration of facilities. Additionally, the furniture assigned to each room can be recorded.
Reservations and Allocation
Generating advance reservations and assessing needs based on issued passes enables better forecasting and management of room demand, optimizing resource utilization.
Automatic Check-in Chek-out
The platform’s integration allows for automated check-in and check-out based on movements controlled by access gates, reducing the need for front desk attention.
Census
One of the daily tasks is conducting a census to determine the exact occupancy, ensuring costs are well managed. The automatic census feature counters the need for physical counting.
Furniture Registration
Given the significant investment in furniture, it’s essential to maintain accurate records and control. Our hospitality module allows for furniture registration by room, providing a complete inventory of the hotel.
Key Control
A strict system is in place for the issuance and return of keys to prevent misuse of rooms, as well as managing requests for duplicate keys.
Characteristics
Simple and flexible administration:
Manage multiple hotel-camp facilities.
Each hotel can have distinct configurations, including pavilions, floors, and room types.
Rooms can be categorized by guest type.
Define accommodations specifically for men or women.
Maintain an inventory register for each room.
Reservation and Dynamic Allocation:
Generate reservation requests easily.
Schedule room assignments based on demand.
Manage both scheduled and manual evictions.
Key Management:
Track the delivery and return of keys.
Facilitate requests for duplicate keys to maintain security.
Queries and Reports:
Automatic census.
Availability of places by hotel, pavilion, etc.
Usability by Hotel, company, contract.
Occupancy statistics.
Fuel Consumption Control System
Fuel consumption in large-scale mining represents a significant portion of the annual budget, particularly in the Mine area. Therefore, reliable and timely control and monitoring are essential. Our solution enables comprehensive management of all vehicles and fixed and mobile equipment that consume fuel (of any type), facilitating cross-validations to identify potential abuses, poor practices, and inconsistencies that manual monitoring may miss.
Our software offers direct advantages, including fuel savings, enhanced operational discipline, expedited payment processes, and improved oversight of the payment workflow. These benefits result in a noticeable reduction in fuel costs from the first month of implementation. Initial data consistency validations are conducted during the loading process, ensuring accurate tracking from the outset.
Consumption Registration
The fuel dealer electronically submits records of all consumption, which are automatically uploaded to the system.
Consumption Validations
Validation rules are applied to the recorded consumptions, ensuring compliance with necessary criteria such as authorized vehicles, fuel types, tank capacities, and locations. Any registration that does not meet these requirements is rejected.
Consumption Valuation
Fuel prices are updated whenever there is a change, allowing for the valuation of consumption at the actual price on the day of use. For off-road equipment, price and tax are separated for clearer tracking.
Deviation Detection
The system provides reporting capabilities to identify deviations and poor practices in fuel usage. Frequent fuel loads within short timeframes are a primary indicator of potential fuel leaks, which the system can flag.
Reportability
The flexibility of reporting and query options allows users to access information on various concepts such as cost centers, equipment fleets, fuel types, and management. This also includes the ability to analyze consumption trends.
Characteristics
Flexible parameterization:
Definition of fleets for light and heavy vehicles, as well as fixed and mobile
equipment.
Management of cost centers and areas.
Specification of fuel types.
Designation of fuel delivery locations.
Customizable validation rules:
Current and defined equipment.
Fuel type requirements based on vehicle specifications.
Authorized fuel loading locations.
Load capacity limits.
Types of Internal Licenses:
Different license types based on driving area.
License classifications by driver type.
Specifications for fuel delivery sites.
Data analysis:
Identification of bad practices.
Analysis of consumption trends.
Breakdown of consumption by various factors: cost centers, fuel types, fleets,
management areas, etc.
iSGCAS is an integrated and flexible software platform designed to manage the workforce involved in various business processes within corporations that rely heavily on human capital. Leveraging over 15 years of workforce management experience, we have closely collaborated with our clients in the large mining sector.
Since 1990, we have supported the management of our clients’ workforce by providing a platform that oversees both in-house and contractor personnel, including subcontractors. Our solution also includes complementary services for effective management of essential functions such as food services, driver’s licenses, entry passes, and personnel transportation.
Currently, our platform manages thousands of individuals daily for our clients. With continuous improvements and the implementation of new requirements, we deliver a scalable, flexible, and adaptable solution tailored to the specific needs of each industry. Our ongoing support ensures high service availability.
If you require more information, please contact us through this form or call us at +56 9 9541 0799.
